Confluence
Knowledge Management Software
For seamless team collaboration, project management, and knowledge sharing at scale.
What is Confluence?
Confluence is a powerful digital workspace designed to centralize knowledge, streamline collaboration, and enhance productivity for teams across industries. It serves as a single source of truth where teams can create, organize, and share content effortlessly. Whether managing projects, documenting processes, or fostering innovation, Confluence empowers teams to work smarter and faster.
Most popular uses for Confluence
Aerospace and defense
Aerospace organizations use Confluence to centralize mission-critical documentation, including safety protocols, technical manuals, and compliance records. Its version control ensures accurate updates while facilitating collaboration across geographically dispersed teams.
Life sciences
Confluence supports research and development by providing a secure platform for managing sensitive data such as clinical trial results and genomic sequences. It helps multidisciplinary teams collaborate effectively while meeting regulatory requirements for documentation and compliance.
Transportation and mobility
Confluence enables teams to document and share operational procedures, regulatory guidelines, and maintenance schedules in a unified platform. For complex initiatives like autonomous vehicles or sustainable mobility solutions, Confluence facilitates cross-disciplinary collaboration, milestone tracking, and stakeholder coordination. By integrating with tools like Jira, it ensures seamless execution of projects while driving efficiency and adaptability in modern transit systems.
Why use Confluence?
Confluence is a versatile tool that enhances collaboration, centralizes knowledge management, and scales effortlessly across departments and industries.
Break down organizational silos by providing a shared digital workspace where teams can co-author documents, share ideas, and collaborate in real-time. Confluence’s features, such as inline comments and @mentions, enable team members to provide feedback, resolve issues, and discuss updates directly within the platform. This fosters a culture of transparency and open communication, ensuring that everyone stays informed and aligned throughout the project lifecycle.
Simplify project management by organizing tasks and resources with structured page hierarchies that provide clear visibility into workflows. Use customizable templates tailored to specific project needs to standardize processes and improve consistency across teams. Integration with Jira allows for seamless issue tracking and execution by linking tasks directly to project pages, enabling real-time updates and progress monitoring.
Simplify project management by organizing tasks and resources with structured page hierarchies that provide clear visibility into workflows. Use customizable templates tailored to specific project needs to standardize processes and improve consistency across teams. Integration with Jira allows for seamless issue tracking and execution by linking tasks directly to project pages, enabling real-time updates and progress monitoring.
Protect sensitive information with advanced user-level permissions that allow administrators to control who can view or edit specific content. These granular permissions ensure that confidential data remains secure while maintaining accessibility for authorized users. Confluence also supports compliance with industry security standards by providing robust encryption and audit trails for tracking changes.
What can you do with Confluence?
Plan projects
Track your project goals, timelines, and deliverables using structured page trees that provide a clear hierarchy and easy navigation. Confluence allows you to embed Jira roadmaps directly into pages, enabling real-time tracking of tasks and milestones. With customizable templates, you can standardize project planning across teams, ensuring consistency and alignment from kickoff to completion.
Collaborate effortlessly
Help organize team discussions with features like inline comments, @mentions, and notifications that keep everyone in the loop. Confluence supports real-time co-authoring for synchronous collaboration or asynchronous updates across time zones. Share updates instantly via mobile access or desktop notifications, ensuring your team remains aligned no matter where they are.
Document processes
Create detailed process documentation, technical manuals, or wikis that are easy to update and share across teams. Confluence’s rich content editor supports text, images, tables, and even integrations with tools like Figma or Google Docs for enhanced documentation. This ensures that your processes are clearly defined and accessible to all stakeholders.
Integrate tools
Seamlessly connect Confluence with tools like Jira Software, Trello, Slack, Microsoft Teams, and more to create a unified workflow experience. By linking Jira issues to Confluence pages or embedding third-party app data, you can centralize your workstreams and reduce tool sprawl. These integrations ensure that all your project management and collaboration needs are met in one cohesive platform.
What to consider when selecting a collaboration platform
When selecting collaboration software, it’s essential to evaluate how well it aligns with your team’s current and future needs. Scalability is a critical factor – whether you’re a growing startup or an established enterprise, the platform should be capable of evolving alongside your organization, accommodating larger teams, more complex workflows, and expanding projects without compromising performance.
Equally important are integration capabilities. A truly effective platform seamlessly connects with the tools you already rely on, such as project management software or cloud storage solutions. This ensures that your workflows remain uninterrupted and that your team can work within a unified ecosystem. Ease of use is another key consideration. A user-friendly interface not only minimizes the learning curve but also encourages widespread adoption across diverse teams, ensuring everyone – from technical experts to non-technical staff – can contribute effectively.
Finally, security features should never be overlooked. The platform must offer robust measures such as encryption and granular access controls to safeguard sensitive information while still allowing authorized users to access what they need.
How to buy Confluence
Looking to purchase Confluence licenses? Want to see a demo to understand what Confluence can do? Or do you need to speak to an expert before you can make your decision?
Confluence comes in all shapes and sizes. We’re here to make sure that you’re getting the right software package for your team.
Need help with Confluence?
Anders Malmgren and team are on-hand to provide tailored guidance and support with a deep knowledge of the full Atlassian portfolio. Reach out for a free consultation today.
